Message to Hiring Manager: How to Write a Standout Note
A concise message to the hiring manager can make your application stand out. Whether sent via LinkedIn, job portals, or email, a well-written message shows enthusiasm and professionalism.
Why a Direct Message Matters
Reaching out directly shows initiative and can increase the chances of your resume being noticed.
Key Components of an Effective Message
- Personalized greeting
- Introduction with name and target position
- Brief summary of relevant experience
- Expression of interest and availability
- Polite call to action (e.g., request for a short call)
Sample Message Templates
LinkedIn Example:
Hi [Manager's Name], I’m excited about the [Job Title] role at [Company]. My background in [key skill] aligns well. I would love to connect and share more.
Email Example:
Subject: Application for [Job Title] – [Your Name]
Dear [Manager's Name], I recently applied for [Job Title] and wanted to express my enthusiasm. With [X years] in [field], I’m confident I can add value. Thank you for considering my application.
Best Practices for Messaging
- Keep it under 200 words.
- Use a professional tone and clear subject line.
- Research the hiring manager’s name and role.
- Proofread carefully to avoid typos.
Follow-Up Strategies
If you don’t hear back in 7–10 days, send a polite follow-up reaffirming your interest and asking about next steps.
Common Mistakes to Avoid
Avoid generic greetings, spelling errors, or overly casual language. Don’t ask for salary details in the first message.
Frequently Asked Questions (FAQs)
Should I message a hiring manager on LinkedIn before applying?
Yes, if done professionally. It can help your application stand out.
How soon should I follow up after sending a message?
Generally after one week, unless the job posting lists a specific timeline.
Can I attach my resume in a LinkedIn message?
Yes, attach or share a link to your resume or portfolio if the platform supports it.